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VASRA - 2010 - 2011 Key Dates

6/7/10

 

 

 

 

 

 

Virginia Scholastic Rowing Association
          2010-2011 Key Dates   Tentative / TBD dates in magenta color.  
                   
July                    
20 - Executive Board and Regatta Director planning meeting, budget planning.  
31 - Send 2010-2011 draft budget to the Board of Directors by email for electronic vote by August 31st.
                     
                     
August                    
15 - Audit complete            
15 - Reminder to teams to submit scholastic honor roll entries by September 11th. Form on USRowing web site.
15 - Orientation Handbook preparation initiated        
31 - Electronic vote due on draft budget for 2010-2011 Fiscal Year    
                     
                     
September                    
11 - Scholastic Honor Roll nominations deadline to USRowing. Coach and school Principal signatures required.
11 - Coaches Committee meeting,10 am, Alexandria Community Boathouse
21 - Executive Board and Regatta Director planning meeting.  Review draft 2010 race schedule, inter alia.
21 - Crew Council meeting, 10 am, Freedom HS,       
26 - USRowing High Performance Clinic for coaches and rowers, 8:30 am - 5 pm. T C Williams HS. $75  
                     
                     
October                    
5 - BOD Meeting, 7:30 pm, TJHSST Cafeteria 6560 Braddock Rd, Alexandria BOD MEETING 1
    -- Required Orientation for Booster Presidents and Representatives. Anyone else is welcome   
    -- Budget presented to Board of Directors and voted if not already approved electronically  
    -- Member Booster Roster information update turned in to VASRA Secretary.  
    -- * Member Dues ($100.00) due to VASRA Treasurer      
9 - Coaches Committee meeting,10 am, Alexandria Community Boathouse. Rules changes submitted.
15 - Information Tax Return due to IRS.        
16 - Occoquan clean-up day          
16 - ?? Launch Driver formal training by the Foundation for Rowing Education. Sandy Run, Occoquan.
16 - VASRA Equipment Inventory          
      * Payment required NLT November 15th      
                     
                     
November                    
2 - BOD Meeting, 7:30 pm, TJHSST Cafeteria [Note: Election Day]   BOD MEETING 2
    -- Draft school regatta participation schedule due from the Coach's Committee. Reviewed and sent to Crew Council.
    -- Team rower numbers due from each Booster organization    
    -- Issues to take to the USRA Convention reviewed (Obtain USRowing Annual Convention Agenda)
    -- Rule Book recommended changes reviewed and sent to Crew Council  
    -- Safety Plan changes reviewed        
    -- * Launch Driver Training Plans due from each Booster Organization (turn in to the VASRA Vice President)
13 - Referee Training Clinic. 9 AM - Noon, location TBD.
20 - Coxswain Training Clinic (experienced cox'ns), 9 am - 1 pm, location TBD
                     
                     
                     
December                    
7 - Crew Council meeting, 10 am, Freedom High School.  Schedule approval.  Rules review.  
2-4 - USRowing Convention - Tampa, FL        
31 - USRowing organizational dues due        
31 - VASRA Liability Insurance premium due (Regatta Insurance)    
                     
                     
January                    
4 - Submit Potomac River Regatta Permit Request for Charlie Butt on April 23rd.  
8 - Coaches Committee meeting,10 am, Alexandria Community Boathouse  
11 - Volunteer Coordinator Meeting, 7:30 PM , TJHSST 6560 Braddock Rd, Alexandria VOL COORD MTG
25 - Crew Council meeting, 10 AM, Freedom HS. (Rule Book approval, submit post-season waiver request to VHSL)
31 - Publish the Safety Plan on the VASRA Web Site.      
TBD - Executive Board review Rowing Weight Control Program with FCPS Trainers.  
TBD - Coaches Water Safety Clinic, 9 am, location TBD
                     
                     
February                    
1 - BOD Meeting, 7:30 pm, TJHSST Cafeteria 6560 Braddock Rd, Alexandria BOD MEETING 3
    -- * LOC permanent staff member assignment name due to Occoquan Regatta Director.  
12 - Coaches Committee meeting,10 am, Alexandria Community Boathouse
12 - Lightweight programs initiated.  Body fat measurements obtained the week of February 14th.  
TBD - Sandy Run Users Safety Meeting, South County HS, 7:00 PM    
19 - Coxswain Training Clinic, 9 am - 1 pm, Woodbridge High School, 3001 Old Bridge Road, Woodbridge, VA
21 - First Day of on-water practice          
26 - Occoquan Work Day - Course Preparation (on land), 9 am - 1 pm    
TBD - Potomac/Anacostia Safety Meeting, DC Harbor Police HQ, 550 Water Street SW, Washington, DC.
TBD - USRowing Referee Clinic 8:30 - 2:30, location TBD.      
                     
Virginia Scholastic Rowing Association         6/7/10
          2009-2010 Key Dates   Tentative / TBD dates in magenta color.
                     
                     
March                    
1 - BOD Meeting, 7:30 pm, TJHSST Cafeteria 6560 Braddock Rd, Alexandria BOD MEETING 4
    -- Team photos and program team write-ups due to regatta Programs Coordinator.  
    -- Trophies turned in to Trophy Committee for VSRC championships preparation.  
    -- Nominations Committee members designated by VASRA President.  
5 - Occoquan Work Day - On Water Course Installation #1, 9 AM - 1 PM  
TBD - OLOC organizational meeting, NVRPA Headquarters, Fairfax, 7:30 pm
12 - Occoquan Work Day - On Water Course Installation #2, 9 AM - 1 PM  
TBD - DC Harbor Police Boat Safety Course        
18 - * Crew Council Dues ($100.00) due to Crew Council Treasurer from school ADs.
18 - * Rule Book Certification due to Crew Council Chairman from school ADs.  
18 - * Team Master Eligibility List (MEL) due to Crew Council Chairman from school ADs.
18 - * VASRA Regatta Entry Fees due to VASRA Treasurer from Boosters.  
18 - * Certification that all rowers have signed a liability waiver due from Boosters.  
      Must be done ONLINE. Certification is submitted to the VASRA Secretary.  
19 - Occoquan Work Day - On Water Course Installation #3, 9 AM - 1 PM  
21 - List of Trained Launch Drivers due to Volunteer Coordinator.    
21 - Volunteer names due to Volunteer Coordinator.      
26 - First regatta - Polar Bear, Occoquan [Cox meeting 8:00, Coaches 8:30, First Race 10:00]  
TBD - Launch driver Training by Foundation for Rowing Education, Sandy Run, 8 am - 4 pm.  
    Items with * must be completed for a team to row in a VASRA regatta or meet.
                     
                     
April                    
2 - Walter Mess Regatta, Occoquan [Cox meeting 8:00, Coaches 8:30, First Race 10:00]  
5 - BOD Meeting, 7:30 pm, TJHSST Cafeteria 6560 Braddock Rd, Alexandria BOD MEETING 5
    -- Nomination Committee submit slate of officers for election consideration at June meeting.  
    -- Team Rosters for Championship Programs due to Lee West.    
    -- Audit Committee appointed          
9 - Darrell Winslow Regatta, Occoquan [Cox meeting 7:00, Coaches 7:30, First Race 9:00]  
16 - Smokey Jacobs Regatta, Occoquan [Cox meeting 7:00, Coaches 7:30, First Race 9:00]  
18-22 - School spring break            
19-25 - Passover              
23 - VSRC entry declaration by Div 2 teams to row up to Div 1. Coaches notify Coach Committee Chair.
23 - Regatta ???                
24 - Easter Sunday            
30 - Charlie Butt Regatta, Potomac [Cox meeting 7:00, Coaches 7:30, First Race 9:00]  
30 - Al Urquia Regatta, Occoquan [Cox meeting 8:00, Coaches 8:30, First Race 10:00]  
End - PLOC place all VASRA equipment at Sandy Run for annual storage.  
                     
                     
May                    
7 - Ted Phoenix Regatta (for Lower Boats), Occoquan [Cox meeting 6:30, Coaches 7:00, First Race 8:00]
9 - Secretary submits room request to TJHSST for next season's BOD, Vol Coord meeetings, and Coxswain Clinics.
14 - VSRC Championship Regatta, Occoquan [Cox meeting 6:30, Coaches 7:00, First Race 8:00]
20-21 - Stotesbury Regatta, Philadelphia        
21 - Occoquan Classic Regatta, Occoquan [Cox meeting 8:00, Coaches 8:30, First Race 10:00]  
Mid May - Summer Rowing Programs identified / announced / posted on the VASRA Web Site.  
24 - Crew Council meeting, 10 am, Freedom HS.      
26-27 - SRAA Championship Regatta, Cooper River, NJ.      
                     
                     
June                    
4 - Sandy Run Course removal and equipment storage.      
7 - BOD Meeting, 7:30 pm, TJHSST Career Center 6560 Braddock Rd, Alexandria BOD MEETING 6
    -- Elect Officers for the next year.        
    -- Coordinators / Committee Chairs submit job description / committee function update.  
    -- Final VASRA Regatta Fees adjustment due to / from Treasurer.    
    -- Tentative events schedule for next year handed out. Ensure turnover to new booster officers, as required.
    -- Scholastic Honor Roll nomination form handed out. June 11 to Sept 11. Coach and Principal signatures required.
11 - Sandy Run Course removal and equipment storage.      
TBD - U S Rowing Youth National Championship Regatta, Location TBD.    
18 - Coaches Committee meeting,10 am, Alexandria Community Boathouse  
30 - Final budget statement due          
Late June - New Executive Board & Coaches Committee Chair meet to propose next year regatta schedule.

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